Add & manage students
How students join the Hub, how to edit a student's details, and how to link a guardian.
New students join the Hub through admissions — when you accept an admission application, the student record is created for you. There's no separate "new student" form. What you do from the Students area is find a learner, edit their details, and manage their guardians. To bring a brand-new student in, start at Review admission applications.
Before you start
You need access to the People area. If you don't see Students in the sidebar, ask a school admin to grant it.
Step 1: Open Students
In the left sidebar, open the People group and click Students — the list of learners on the campus.
Tip
If you have analytics access, the page shows two tabs — Overview (a charts dashboard) and Students; open the Students tab. Otherwise the list shows straight away. Use the search box to find a learner by name.
Step 2: Edit a student's details
Find the student in the list and choose Edit on their row. The Edit Student form opens with:
- First Name / Last Name — the learner's name.
- Other Names — middle names, if any.
- Grade Level and Section — where the learner sits.
- Campus — the campus they belong to.
Make your changes and click Save Changes.
Step 3: Link a guardian
Open the student's profile, find the Linked Guardians card and click Link Guardian. A panel slides in titled Link Guardian:
- Use the search box to find the guardian by name.
- Click the guardian to select them — they'll show a Selected tag.
- In the Relationship field, type how they relate to the student (for example parent, uncle, or guardian).
- Click Link Guardian to confirm.
Up to three guardians
A student can have at most 3 guardians. Once they reach that limit, the Link Guardian button is hidden. To swap one out, unlink an existing guardian first.
Step 4: Create the guardian first (if they're new)
If the guardian isn't on the system yet, add them before linking. Open the People group, click Guardians, then click Create Guardian (top right). Fill in First Name, Last Name, Other Names (optional), Phone (optional), and Email, then click Create Guardian.
Save the sign-in details
After you create a guardian, a Guardian Account Created screen shows their sign-in details. Use Copy to save them and share them with the guardian — the password can't be retrieved later. Then click Done and link them to the student as in Step 3.
What happens next
- Your edits show on the student's profile and in the Students list.
- Linked guardians appear in the Linked Guardians card, each with the relationship you set; the count updates as you add or remove them.
- To place the student in a class, see Set up a class.