Manage your gradebook
View and record grades for the students in a subject you teach.
You teach a subject and you want to see how your students are doing — and put in the marks you've collected for a test or assignment. The gradebook is where you do both: it shows every student down one side and every assessment across the top, and you type scores straight into the grid. This guide shows you how to open it and record grades.
Before you start
You need to be assigned to teach the subject. If a subject is yours, it shows up under My Subjects in the sidebar. You'll also want at least one assessment set up for the subject and term (a test, a quiz, an assignment) — without one there's nothing to enter scores against, and you can add one from the gradebook itself. One more thing: scores can only be entered while the academic year is unlocked — on a locked year the grid is read-only and Add assessment doesn't appear (see Lock an academic year).
Step 1: Open your subject
In the left sidebar, click My Subjects. You'll see the list of subjects you teach. Click the one you want to work on. Its page opens with the subject name at the top and the note Exams and gradebook for this subject.
Step 2: Switch to the Gradebook tab
Near the top of the subject page there are two tabs: Exams and Gradebook. Click Gradebook.
The first time you open it, you'll see a panel that says Open a gradebook asking you to Pick a class · stream and a term to view and enter grades. Nothing shows until you make those two choices.
Step 3: Choose a class and term
Open the first dropdown (Select class · stream) and pick the class group you want to see — these are shown as the class and stream together, for example P5 · Blue. Then open the Term dropdown and pick the term.
As soon as both are chosen, the grade grid appears.
One class at a time
The grid shows one class · stream and one term. To grade a different group, just change either dropdown — your view updates straight away.
Step 4: Read the grid
Each row is a student (their name, with their student number beside it). Each column is an assessment, grouped under a heading. On the far right is the Final column.
- The boxes under each assessment are where scores go. An empty box shows a dash (—).
- The Final column is worked out for you — it shows the student's overall grade letter and percentage for the term. You don't type in this column.
Step 5: Enter scores
Click into any box and type the student's score. Move down the column or across the row, filling in marks as you go. You can leave boxes blank — only the ones you fill are saved.
When you're done, click Save scores (top right). You'll get a short confirmation that your scores were saved, and the Final column refreshes to reflect them.
Numbers only
Each box expects a number. If you type something that isn't a number, saving stops and tells you which entry to fix.
Step 6: Add an assessment (if you need one)
If the column you want isn't there yet — or the grid says No assessments yet — click Add assessment (top right) and fill in the new assessment's details. Once it's saved it appears as a new column ready for scores.
Look at one student
To focus on a single student across all their subjects, open their Student Gradebook. It opens as a panel from the side, showing that student's name, a Term picker, and each subject with the grade they were awarded — plus a Total at the bottom. This is a read-only view; you record marks back in the subject grid.
Whole-class view for class teachers
If you're the class teacher for a stream, you can also see a class-wide gradebook. Click Classrooms in the sidebar, open your stream, and switch to its Gradebook tab. That grid lists every student against every subject for the chosen Term, with a Total and Avg % for each student. It's an overview only — actual marks are still entered by each subject teacher in their own subject's gradebook.
What happens next
- Scores you save are stored against each student and assessment for that term.
- The Final column updates to show each student's overall grade and percentage.
- Class teachers and the whole-class gradebook pick up the same marks, so everyone sees a consistent picture.
- You can come back any time, change the class or term, and keep entering or correcting scores.